Eventeny Helps DFW Fiber Fest Collect 80% of Vendor Payments in a Single Day

The all-volunteer board behind one of the largest U.S. fiber festivals replaced manual contracts & payment follow-ups with Eventeny’s automated vendor workflow.

IRVING, TX, UNITED STATES, October 5, 2026 /EINPresswire.com/ — Key Takeaways:
DFW Fiber Fest, a fiber arts festival held each year at the Irving Convention Center in Irving, Texas, collected at least 80% of its vendor payments on a single scheduled charge date after moving vendor management onto Eventeny. The festival’s volunteer board previously built contracts, invoiced, and chased vendor payments by hand for months each year.

– DFW Fiber Fest collected 80% of its vendor revenue on one publicized charge date in its first full year on Eventeny, unlocking needed cash flow immediately.
– The festival eliminated separate vendor contracts by building every term directly into its vendor application, saving the event team time on follow-ups.
– DFW Fiber Fest now generates vendor invoices, sends payment reminders, and collects payments automatically on Eventeny, replacing the festival’s previous three-step manual process.
– New vendors applied to DFW Fiber Fest after discovering the festival through Eventeny.

Now entering its 22nd year, DFW Fiber Fest draws knitters, crocheters, spinners, weavers, and dyers from all 50 states to a 50,000-square-foot marketplace and four days of classes. The festival is run entirely by an unpaid volunteer board. Its story is featured in a new case study from Eventeny, the platform organizers use to manage vendors, tickets, volunteers, and event maps.

Key Details
– DFW Fiber Fest joined Eventeny in August 2025 and opened vendor applications for its 2026 festival while the 2025 show was still running.
– Before Eventeny, every vendor went through three manual steps: the vendor coordinator wrote a contract, the treasurer issued an invoice, and the coordinator matched the two and chased payment, often for months.
– The festival now collects payment details with each application and charges every accepted vendor on one publicized date, with automated reminders as the date approaches. 80% of vendor revenue arrived on that first charge date, something that used to take months.
– In 2026, the festival filled the entire Irving Convention Center for the first time, with roughly 200 booth spaces and classes for more than 800 students across two floors.
– The team assigns all booths itself in Eventeny’s mapping tool, spacing out competing yarn sellers in a market where about 80% of booths sell yarn.

“We were blown away by just how easy it was and how much it improved the timing of our cash flow,” said Tanya Warner, President of DFW Fiber Fest. “It handles all of that beautifully. We don’t have to manually generate and follow up constantly. We have also had new vendors come to us this year because of Eventeny. They discovered us through their platform.”

Quick Facts

How can festival organizers get vendors to pay on time?

DFW Fiber Fest collects vendor payment details with each application, then charges every accepted vendor on a single publicized date. Eventeny sends automated reminders as the date approaches. Using this approach, the festival collected 80% of vendor revenue on the first charge date.

How does a volunteer-run festival manage 200 vendors without paid staff?

DFW Fiber Fest’s unpaid volunteer board runs vendor applications, contracts, invoicing, payments, and booth mapping in one event management platform, Eventeny. Building contract terms into the application removed a separate contract step, and automated invoicing removed months of manual payment follow-up.

About Eventeny

Eventeny is an event management platform that brings ticketing, vendor management, scheduling, guest logistics, maps, and more into one system, replacing the disconnected tools most organizers piece together. Its founders created Eventeny after seeing their sister, an event planner, worn down by the manual chaos of the job, with a mission to make event planning less stressful. Eventeny has processed more than one million applications from vendors, artists, and exhibitors and saves organizers up to four months of manual work each year. Customers include GalaxyCon, Fanatics Fest, the Florida Renaissance Festival, and DFW Fiber Fest.

Jessica Kane
Eventeny
press@eventeny.com
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